Administration Solutions from Excel Experts

What our clients say

Tim Hill
ENERGY Sean Murphy
CONSULTING Elaine Petkovsek
EDUCATION
I wanted to tell you how much I've enjoyed working on this project with you. Everyone loves this worksheet. Our pricing has never been so standardized Julie Hui, Chief Financial Officer of Pumpman Inc

Administration describes any non-profit making activity that a business performs regularly in order to be successful. It can mean dealing with payroll, ordering stock, maintaining a database of clients and lots of other things. In most offices, Microsoft Excel is the software on which businesses store their data. So Excel spreadsheets represent a significant proportion of the administration at any company. Our Excel experts can provide solutions that reduce your administrative burden by automating repetitive processes and standardizing data entry.

Automation

Let's say that every week you need to produce a report comparing this week's sales to a previous week's. This involves copying and pasting data from one spreadsheet to another, and creating a chart at the end of it. It could take half an hour to extract the relevant sales data from a database but, unless the process requires a trained eye, it's nothing a computer can't be made to do in seconds.

Our consultants can create programs to automate these processes using Microsoft Excel. They put scripts into spreadsheets that are referred to as macros, and are written in the programming language of Visual Basic. They can be written in such a way that you, as an end user, never have to interact with the code. Instead we can make entire administrative tasks occur at the click of a button.

The key to using Excel efficiently is to understand that, if you can do it as a user, Excel can do it without your input. Whether that's worthwhile is simply a question of how much time it takes at the moment, and how long it would take to teach Excel the procedure.

Improving Data Entry

One of the main reasons that admin requires your input is because you can spot errors in existing data e.g. whether "John Smith" is in fact the same person as "Jon Smith". Data is often aggregated for management purposes but, unless you can group data reliably, the whole exercise is a waste of time.

It's a classic case of "garbage in, garbage out". Therefore the best way to reduce your administrative burden may be to prevent the garbage getting created in the first place. If you have a regular set of clients, why should a secretary be required to type their full name into a spreadsheet each and every time they call? It would be much better if they could select names from a dropdown list.

The same thinking can be applied to a lot of the data your business uses. Our experts can create forms from which users can quickly enter the required data. If you have a stable list of clients, you can pull address information from a back end database. Whatever your industry, Excel4Business can work with you to shorten the amount of time you spend compiling your businesses spreadsheets.

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What our clients say

Tim Hill
ENERGY Sean Murphy
CONSULTING Elaine Petkovsek
EDUCATION
I wanted to tell you how much I've enjoyed working on this project with you. Everyone loves this worksheet. Our pricing has never been so standardized Julie Hui, Chief Financial Officer of Pumpman Inc